I came across this wonderful analogy on time while researching for one of my events:
"Think about the airline industry. Their target is to have a full cabin in every flight. They don't really like empty seats. So, the prices are high. And dynamic. As the day of the flight nears, the prices keep on increasing. Good luck to anyone with a tight budget - if they want a seat on a flight at the last moment! It becomes a mad house then, the same seat which would have initially cost you probably 30-40% less.
But once the plane takes off, an empty seat has no value. That's a loss for the airline. There is no way they can get any money for it. However expensive the seat had been, once it's gone, it becomes valueless.
The same can be said about 'time'. A very expensive commodity indeed. While the clock ticks away, it keeps becoming more and more precious. You would kill to save those precious moments right before something has to be done. Do anything to have little more time at your disposal! Unfortunately, you cannot stop the clock.
And once it is gone, it ceases to be expensive. It ceases to be anything!"
There is a very simple thing I like to say,
Time pass = Time Fail
Let me give you some stats. The average person gets 1 interruption every 8 minutes, or approximately 7 an hour, or 50-60 per day. The average interruption takes 5 minutes, totaling about 4 hours or 50% of the average workday. 80% of those interruptions are typically rated as "little value" or "no value" creating approximately 3 hours of wasted time per day.
By taking 1 hour per day for independent study, 7 hours per week, 365 hours in a year, one can learn at the rate of a full-time student. In 3-5 years, the average person can become an expert in the topic of their choice, by spending only one hour per day.
If only we had that one hour we could take out from our crucial time (kept aside to be wasted)
I know it is difficult. The habit of wasting time if hard to beat, especially the blissful joy of doing nothing. And then running around in mindless panic at the 11th hour - that's not much fun though. Here are a few things you could do that have proved to work well for me, if you are looking to managing your time better: 1. Put a price on your time
Yes, make a guesstimate of the cost of your time. You may not make it comparable to some industry stalwart but consider yourself as someone who is fairly successful when you do so.
Depending on how much you earn (or spend, if you are a student) each year, you can count the number of productive days in a year and number of working hours in a day. Get you own hourly rate;)... If you do not know the value of your time, who will? I do this exercise every time I revise my compensation rates for clients.
Once you have that estimate, next time you have the urge to splurge your time on something, you can compare whether it is worth your time or not. The concept of value in marketing is defined as benefits/cost. (Some even consider it as benefits minus cost). Find out your own version of benefits upon cost for your time i.e. time value.
Now, I am not saying that you do everything according to this method. But a lot of your trivial activities could go through this simple test before you decide to undertake them. This will simply give you an idea of how much valuable time you generally waste doing stuff that you need not do really.
2. SWOT Analysis
You must have heard of SWOT right? It's an analysis of Strengths, Weaknesses, Opportunities and Threats. Generally it is done on an organization level vis a vis competitors to understand the road that has been traveled so far and what lies ahead.
But whoever said you couldn't do it for your own self?
SWOT can be helpful in prioritizing your time and to-dos. Between all the elements of your SWOT, I would suggest that you focus on your strengths. Give more time to things you are good at and play to your strengths. This will ensure you enjoy your productive hours more. But it will also help you figure out which of your weaknesses can you spend how much time on, so that you could turn them into your opportunities and subsequently, into your strengths. It is very much doable, should you put your heart on to the pursuit of 'better-ness'.
If you cannot picture a long term situation, don't panic. Take one day at a time. I would say, devote some time each day to your SWOT elements. Some will of high priority and some will be of low. But ensure that you take some time out. As mentioned in the very beginning of the post, merely taking out 1hour everyday can get you to gain expertise in a particular field (condition applied - dedicated one hour). Just find out time first for your priorities.
You will be amazed at how much buffer time will remain each day for you to decide how much of it to spend or trivials and non-essentials. SWOT has always come to my rescue. It will do the same for you - I guarantee! 3. Wake up early
This does not seem like a time management tip but trust me it is. When I started waking up early and tried to get done with 50% of my To-dos even before the rest of the world woke up, it gave me a very beautiful delusion of having more than 24hrs in my day. I had more time for myself, my family, my work - everything. This habit just does wonders.
Most important things get done early on, leaving time for leisure and fun and most importantly - getting more important things done than you had planned! That's a welcome delusion I would say. Here are a few early morning activities that can prime your day.
4. Creating To-Do lists
Creating to-do lists is a classic time management tool. I keep a white board right above my workstation where all the to-dos go. It is the simplest way to tackle your list of never ending works. Keep striking off what got done and keep writing what needs to be done further.
Place it strategically at a position where your eyes keep going from time to time. If you are a more organized person, you can even color code your white board of to-dos. The essence is to make you feel ashamed if the list of struck out items is smaller.
And don't be ashamed of jotting down to-dos. Once you have an exhaustive list, you can do your SWOT and prioritizing too! Find out what's more important and what needs to be done right away.
5. Right here Right now
If it takes 2 minutes to do a thing, do it now. Don't procrastinate even for very small things. It is often the 2 minute tasks, that when piled up - look like an Everest that you have to conquer. It is this pile of 2minute noodles that gets perceived as crisis often. And believe me, a major part of crisis management is dealing with these simple things efficiently. It is not that big a deal. We just turn it into one.
It would also be advisable that you do the things you fear most first. Or abhor. That inertia of having put good effort gets carried forward to the rest of the day (or sitting). You may not succeed initially. But slowly, you will get into the habit of facing your fears and getting things done in time - that's two things nailed!
6. Kill your Distractors
Have you heard of Pareto's principle? The 80-20 rule by Pareto, when applied to time management, says - 80% of your half-hearted time generates only 20% of the results.
And it is no rocket science that your 80% unfocused time is a result of too much distraction. Kill those distractors. Free, high speed internet, YouTube streaming without buffer, endless social media networks and their apps, so many relationship issues to worry about, numerous trivial things to think about, useless people issues to get into - a lot of work, a modern living is!
It is possible to keep these distractions at bay. A little will power is all you need. And what starts as will power, soon becomes a habit. Progressively remove your distractions if you want to reach somewhere in life. Because what doesn't take you towards your goals, takes you away from them!
There are many more ways to manage your time better. But the first step to all of them is - your sheer, infallible determination to make use of these non-renewable, very important resource - in a better, more judicious way.
Remember,
The difference between a Steve Jobs and a normal job is - how one utilizes their 24hrs!
Akash Gautam a Motivational Speaker for Youth & Corporate Events in India. He has more than 16yrs of experience as a Public Speaker, Writer & Career Counsellor. He is known for his comic & sarcastic style as a speaker. He believes that he still is an ardent student of life and learning. He writes regularly on his blog answering questions that his audiences mostly ask. You may know more about him and his work at: http://akashgautam.com/motivational-speakers-in-india/
Have you ever wondered why some people achieve so much more than others?
Our research of high achievers (HAs as we call them), regardless of their chosen field of endeavor, show shared characteristics. Here are 6 of the most important; all of which speak directly to the issue of harvesting time to achieve their dreams.
1. They know what they want.
2. They know why they want it.
3. They have set goals to achieve it.
4. They have a clearly defined plan to get them there.
5. They take action.
6. They commit their time and resources to its accomplishment.
While only a part of the total formula for Time Harvesting these 6 factors are important, contributing elements. In Part 1 we will look at the first element: they know what they want.
Envisioning the outcome.
HAs know exactly what they want. There is no ambiguity about their dream. They are totally focused on the outcome. They can describe it in vivid detail. They're convinced it can and will happen. It's not about "if," it's about "when."
The "what" defines the priorities.
Because the outcome is both crystal clear and expected, there is singleness of purpose. Thus, dedicating time to accomplish the goal becomes top priority understanding that the sooner the plan is executed, the sooner the dream is realized.
Competing priorities.
Unfortunately, like everyone else, HAs don't have the luxury of only dealing with the dream. Life gets in the way and HAs must deal with other issues, as well. But, just like the consistency of the compass needle, after the fires are put out; HAs return to accomplishing the dream.
The lesson.
The lesson is clear. To get the absolute benefit out of every moment of your time you must have a compelling, desired outcome. Otherwise, your time is just dissipated as you wander about aimlessly. Unfortunately, too many people do not have a clearly defined, realistic, defined outcome for their life. That is why they waste so much time and feel unfulfilled.
Remember, if you don't know where you're going, any road will get you there.
Going forward, the compelling question is, "Where will you be, and is that where you really want to be?" What a terrible shame to live an unfulfilling life because you aren't doing what you really want.
The critical issue.
The critical issue is the necessity to define your dream. Take the time to figure that out. You simply must. Then, each day you can devote your time to getting there.
In Part 2, we will look at your "why;" what drives you to accomplish the "what."
Would you, too, as so many other have, like to effectively have a 13th month or more every year to achieve your dreams? Author Jan Schrader shares the secrets of Time Harvesting in the book, The Secret of the Thirteenth Month - Harvesting the Time to Achieve Your Life's Dreams. To learn more, just go to http://www.JanSchrader.com, and discover the power of Time Harvesting.
When you pause and listen, you may be surprised at how much 'chatter' is going on in your head. You're actually conversing with yourself almost constantly. And this isn't just idle chatter.
Indeed, the stories you tell yourself, to a surprising extent, define your reality.
So, when it comes to meaningful conversations, the silent ones you have with yourself may be the most important ones to pay attention to.
And what better time than the start of a New Year to think about that? Maybe it's time to consider telling yourself some new stories.
What you tell yourself is your choice...
Here's a scenario that a client told me about not long ago:
Joan had invited a few of her friends to join her family for their holiday meal. She was really looking forward to it, had cooked up a storm, and had created a centerpiece that she was really proud of. Just before the guests started arriving, her cat jumped up on the table and started tearing the centerpiece apart.
Upset, Joan sprang into action to shoo the cat away. In the process, she knocked over a pitcher of water. It soaked the tablecloth and was starting to puddle on the floor as the doorbell rang.
Telling the story, Joan smiled proudly and said that in that moment she made a really important choice. She decided to laugh as she opened the door to her first guests. And that decision powerfully defined her present reality and had a ripple effect that changed the shape of her day.
What our stories tell us...
So Joan told herself quite a bit with her laughter. She indicated that there was no need to feel ashamed or to panic. Her laughter meant that what had just happened was something she accepted. It became part of the unfolding story of her day and was a source of humor, not horror.
And I'm sure you can imagine how differently this would all have felt had she chosen differently. Picture her face as she opens the door. How does it look if she is furious with the cat or self-critical about knocking over the pitcher?
Choose your stories well.
So, as we move into a new year, I invite you to consider the power of the choices you make. And especially, think about the stories you tell yourself about your life. You can make such a big difference for yourself.
You'll find expert guidance quickly with our free Finding Time Success Kit, so check out our video at http://thetimefinder.com/ and then sign up for your Kit!
You'll receive our Finding Time Boundary Template, our popular Weekly Tips, and our monthly, award-winning E-zine -- all free and all right to your in-box!
For even more time tips, tools and techniques, visit our blog at http://thetimefinder.com/blog/
Offered by Paula Eder, Ph.D. The Time Finder Expert
Procrastination is the number one dream killer ever known to mankind. Many people think that interruptions have something to do with procrastination. This would be the furthest thing from the truth. Procrastination is the action of delaying or postponing something of great importance for something of less importance. Let's face it, we all have procrastinated at one point in our lives. I get it, no one is perfect, but when procrastination begins to have a major impact on your life it may be time to do some soul searching to correct the problem.
So why do people procrastinate? This is a great question. Let's see if we can find out why and find out how to overcome it. First, let's identify the two variations of procrastination. For many years I have been fascinated by people who consistently procrastinate. You know the kind of people I am talking about. People that put everything off. These types of people will be late for their funeral.
In my line of work, I have come to the conclusion that procrastination stems from two areas of the human mind. The first area in question would be the conscious mind. This is the part of the mind that is active when you are awake and aware of what you are doing. The second area would be the unconscious mind. This would be the area of your mind where you are totally unaware of what you are doing. Conscious procrastination is the easiest to identify and also the easiest to negate. Unconscious procrastination is not that easy to recognize due to it having something to do with deep formed mental habits. We have to catch ourselves doing it before we actually know that we are doing.
Putting things off has destroyed so many dreams since the beginning of time. It has also caused more heartache and failure than all other time management issues combined. The procrastinator does not understand that the winds of opportunity blow upon us all, but the procrastinator never seems to notice due to not taking care of the things they should have taken care of.
Now, getting back to why people procrastinate. Why do people allow things that matter most to fall by the waste side to address things of lesser importance? Conceivably it could be due to the task being unpleasant. Some people unquestionably dislike washing their clothes, while other people dislike taking out the trash. Whatever the case, being productive and successful often requires people to get out of their comfort zones. The natural response to unpleasant tasks is to put them off. In short, we let events control us and our productivity. The only way to escape this vicious cycle is to become cognizant of our thoughts and behaviors.
Discipline is the key to negating procrastination. You will want to create urgency by setting deadlines for everything you do. This can be accomplished by setting goals and breaking those goals down into smaller tasks to be completed. You may want to address the unpleasant parts of those tasks first leaving the more enjoyable tasks for last. You may want to turn your tasks into a game, this will turn the drudgery into fun. You will also want to reward yourself for meeting your deadlines no matter how large or small they are.
Another reason we procrastinate would be due to over-committing, pursuing non-obtainable goals, fear of failure, being disorganized, and plain bad timing. The last reason I can come up with would be that we just don't care about if it gets done or not. The bottom line would be, we cannot do anything personally about procrastination until we are cognizant of its' existence.
If you are interested in learning how to crush procrastination in its' tracks drop by http://www.drmarkhuddleston.com and pick up a copy of "Eluding The Toxic Enemy Within." This book has inspired so many people to change the way they live and see the world.
